Authors must submit material in electronic format, as Microsoft Word documents. At the present time, all material must have English as its primary language. If presented in a language other than English, an exact English translation of all material must accompany the document.
Articles should include a short (no more than 150 words) abstract summarizing the important points expressed in the text.
If appropriate, sources of information should be listed as references. Please include a paragraph or two of biographical information about the author(s).
Knowledge Shelf articles must meet a minimum length of 1,500 words.
Review of Submitted Articles
To decide which submitted articles will be accepted for posting on the South Florida PMI website and/or newsletters, a group of volunteers assists South Florida Chapter PMI staff in evaluating all submitted papers. Papers are rated on:
Usefulness (how much it helps the community manage projects or programs)
Whether it advances the practice of project management
How current the material is
Whether the material is original
Whether the writing is interesting, efficient and not repetitive, and follows the author style guidelines
Whether the material is covered in adequate depth.
South Florida PMI Chapter neither approves nor disapproves, nor does it guarantee the validity or accuracy of any data, claim, opinion or conclusion presented on the chapter website or newsletters.
Writing Dos and Don'ts:
All submissions are reviewed first and foremost based on content and relevance to the project management profession—but content providers are still expected to make the information compelling and easy to digest. You may not be a professional writer, but following these simple dos and don’ts will help you get your material posted.
Think about who your target audience is. Most readers of articles are project
management practitioners, so there should be no need to explain basic project management
Include information that is current and timely. In order to remain consistent with the vision of the PMI's Knowledge Self , please present the latest trends and discuss why the information presented is important to the intended audience.
Be considerate of your audience’s time constraints. Be efficient and concise while providing
the details that are important to your audience. Emphasize the practical and illustrate it with
specifics. Avoid repetition.
Follow the Style Notes explained at the end of these guidelines: Use of a common style sheet throughout the Knowledge Shelf will enhance audience experience.
Repackage press releases, "advertorial," or promotional copy. The Knowledge Shelf seeks
to steer clear from commercialism and self-promotion. The aim of the material should be to educate and inform the audience, rather than to promote an organization, the author, a product or a service.
Forget proper attribution. We will accept previously published material if it is relevant to audience needs, but it must be properly attributed. The correct attribution must appear in the submitted material.
Just scratch the surface. Cover your material in-depth, but don’t try to cover every aspect of a very broad topic. It’s much more interesting and useful to detail a smaller topic from as many angles and as deeply as possible.
The author is responsible for clearance from his/her organization as well as permission to reproduce any material previously published by others. Tool licenses or restrictions should be clearly specified.
Article submissions should be presented in U.S. English. However, writing should avoid centricity toward any one country, including the U.S. For example, use of U.S. sports idioms or analogies would not be understood by many in the audience from outside of the U.S. Even the use of the term “America” should be avoided, because residents of Latin America, not just the U.S., call themselves Americans.
Non-global organizations should be identified by headquarters location and people should be identified by organizational affiliation and title.
In general use, spell out one through nine...10...100...1 million
If a precise measurement, use numerals; note the following examples/exceptions:
o $10 - 20 percent
o one-half - 30-minute o Exhibit 5 - Level 3
Dates/Times: 16 March 2008; 15-17 May; 9:00 a.m. U.S. Eastern Time (GMT -4) Phone Numbers: +1 610 356 4600; +64 9 277 7756
Currency: Identify any currency discussed. Consider converting uncommon currencies to more common ones, such as U.S. dollars, euros or U.K. pounds.
Measurements: Be sure to put metric or “English” equivalents in parentheses when citing measures of length, weight, speed, volume and temperature.
Capitalization: Use very sparingly. PMI’s style is to lower-case “web.” Anything that could be used generically, including organizational business units, should be in all lower-case. Do not capitalize position titles unless they appear before the name.
Subsequent mention of names: Contrary to usage in U.S. and select other world newspapers, PMI prefers the more respectful use of the title Mr., Ms., Mrs., Miss or Dr. before the surname on subsequent mentions of names.
Abbreviations/acronyms: Spell out on first use and put the acronym in parentheses. Do not use the abbreviation or acronym if it is used only once in the text. These rules are especially important in any technical or specialized presentation where a wider audience might not be familiar with those abbreviations or acronyms.
URLs (i.e., web addresses): It is not necessary to use “http://” if a URL begins with www, but it is necessary if the URL does not begin with “www.” South Florida PMI’s website is referred to as southfloridapmi.org.
PMI Registration Marks/Trademarks
It is important to protect PMI intellectual property by using these marks properly. It is acceptable to use register marks only on the “marked” item’s first appearance, with the exception of PMBOK® Guide, which always gets a register mark because it is part of the name.
Here are some guidelines for proper use of PMI registered trademarks:
PMI credentials: Spell out the first time and use the abbreviation with a registered mark or service mark. PMI’s credential names must be used as adjectives, unless they appear as someone’s title, in which case the register mark/service mark is not necessary.
o Correct usage: Certified Associate in Project Management (CAPM)® examination; Project
Management Professional (PMP)® credential holders; Program Management Professional
(PgMP)® panel reviews; John Smith, PMP.
o Incorrect usage: I received my PMP on 1 February; XYZ company has five PgMPs; Jane
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